¶ Introduction
If any form of payment is required, that did not follow the normal procurement process, then it can be directloy captured in a Cash request forml. A cash request constitutes a fundamental aspect of financial operations across various industries and organizations, particularly within the realm of Treasury management. In essence, it signifies a formal or informal petition for funds, typically made by a department or entity within an organization, to fulfill specific financial needs. Whether aimed at covering operational expenses, facilitating investments, or servicing debts, these requests are vital for maintaining liquidity and ensuring the smooth functioning of an organization's financial operations. Through a structured evaluation process, often overseen by Treasury departments, these requests are scrutinized based on factors such as financial health, available reserves, and adherence to established policies and regulations. As such, understanding the intricacies of cash requests is essential for effective financial management and strategic decision-making within any organization.
¶ Navigation
¶ Specific Setup
¶ Step 1: Cash request setup
To set up of cash requests:
- Navigate to Treasury > Setup > Treasury parameters
- Click on the General tab
- Expand the Cash management FastTab
- Select a Cash request journal name
- Click on the Save button
¶ Daily use
¶ Step 2: Create a Cash request
- Go to Treasury > Cash management > Cash request
- Select the Request date
- Enter an Amount
- Select an Amount currency
- Select a Supplier account
- Type a Method of payment
- Enter a Bank account number
- Click the OK button
¶ Step 2.1: Overview tab
Click on the Overview tab
- The Overview tab consist of the Cash request lines FastTab and Financial dimensions FastTab.
- On the Overview tab, the Cash request table will display, with the following columns
- Cash request ID
- Request date
- Cash request status
- Bank account
- Amount
- Amount currency
- Journal batch number
- Posted
- Posted date
- Document date
- Document
- Ledger type
- Account
- Method of payment
- Bank transaction type
- Sales tax group
- Item sales tax group
- Workflow status
- A page will display, with the Beneficiary details, such as Vendor account. A table with the following columns can be viewed:
- Invoice
- Vendor account
- Name
- Posting Date
- Cash discount date
- Due date
- Currency
- Amount not settled
- Cash discount amo0unt
- Invoice amount
- Method of payment
¶ Step 2.2: Beneficiary tab
Click on the Beneficiary tab
One Cash request may have multiple records
When users select a vendor, the table is automatically populated with records from the Vendor Open Invoice list page.
- On the cash request form, under the Beneficiary tab, when the status of the cash request is Approved or Created, the button called Use total of amount not settled becomes enabled.
- When clicking on the Use total of amount not settled button, it passes the sum of the grid to the Amount field on the Overview tab.
¶ Step 2.3: General tab
Click on the General tab
- If the journal was created, the journal number will display, together with a Yes/No indicator for Posted
¶ Step 3: View Journal
- Go to Treasury > Cash management > Cash request
- In the action menu, click on View journal
- On the General tab of the Cash request journal, the Description field will display the Cash request ID number
