¶ Introduction
Policies are detailed guidelines that define an organization’s standards and procedures to safeguard financial integrity, manage risk, and achieve financial objectives. They can cover a wide range of topics.
Well-structured policies, combined with an effective treasury management system, are essential for ensuring financial stability and supporting long-term growth. Together, they enable organizations to manage finances efficiently, make informed decisions, and stay aligned with their overall mission and objectives.
¶ Navigation
¶ Daily use
¶ Step 1: View Treasury Policies
- Go to: Treasury > Common > Policies
The following information will be displayed on the Policies list page:
- Name
- Date created
- Description
- Status
- Staus options to choose from:
- Receive
- Draft
- Submit
- Approve
- Revise
- Reject
- Archive
- Staus options to choose from:
- Follow up (ticked or unticked)
- Version number
- Type (Document type) - the following types exist:
- Policy
- Agenda
- Contract
- Contract classifications can be applied to a specific department or section in the company, for instance H.R. or Supply chain or Projects, etc.
- Different contract classifications:
- Financial contracts
- Formal contracts
- Insurance Policy
- Lease agreement
- Service Agreement
- Supply Chain Agreement
- Service Level Agreement
- Minutes
- Report
- Resolutions
- Specification
- Other
- Date of expiration
- Baseline (ticked or unticked)
¶ Step 2: Create a new Policy
- Go to: Treasury > Common > Policies
- Click on New
- Select a Document type
- Choose a Contract clasification
- Enter a Document number and Description
- Enter a Value
- Select a Currency
- Enter a Start date
- Enter the name of the Employee responsible
- Click OK
¶ Policy FastTabs
¶ Step 2.1: The Content Fast tab
- Expand the Content Fast tab
- Under the Cover page Index tab:
- The Document type field will be populated with Policy
- Enter information such as a SharePoint URL, Department, Date of expiration, etc.
- Select the relevant Document pack from the dropdown list (if required)
- Under the Preamble Index tab:
- Enter the introduction in the Notes box provided
- Under the Clause Index tab:
- In the Button strip, click on the Add button
- The Clause number will be generated by the system
- Select the Heading (Heading 1 for a primary heading, Heading 2 for a secondary heading)
- Enter a Description
- Use the box provided to type the Clause definition
- Under the References Index tab:
- In the Button strip, click on the Add button
- Enter a Reference ID
- Type a Description
- Select an Element relation type from the dropdown menu
- Select the related Element relation
- The Element description will display based on previous selections
- Enter an Amount
- Select a Frequency
- Enter the Date recorded
- Under the Signatures Index tab:
- Enter a Signature description
- Enter the Internal signature details
